Saving and Backing Up Your Documents

It is important to always ensure that you are saving your documents on your computer using either Google Drive or Microsoft OneDrive. You are responsible for backing up your data on your Mac, and using these tools will prevent data loss in case of loss or damage to your computer. 

We support two options to use on your Mac with your district account: Google Drive File Stream and Microsoft OneDrive.

Google Drive File Stream

Saving and Backing Up Documents to Google Drive File Stream

Follow these steps below to back up your documents to Google Drive File Stream. Once your documents are saved in Google Drive, we recommend always saving any new documents to Google Drive so that they are always backed up. 

  1. Install Google Drive File Stream from Self Service. 
  2. Once Google Drive is installed, a login window for Google will appear. Login to Google using your @mypanthers.org email and password. 
  3. You will now see the Google Drive File Stream folder in Finder on the left-hand sidebar. 
  4. To save documents to Google Drive, save them to Google Drive>My Drive.
    1. If you are a member of a Google Team Drive, you will also see the Team Drives folder. 
  5. To move documents to you Google Drive folder, check these common locations where documents are typically stored:
    1. Desktop
    2. Documents
    3. Downloads
    4. Movies
    5. Pictures
    6. Music
  6. Please note that these are the most common locations. You may have files saved in other locations on your Mac, and it's up to you to know where they are. 
  7. To move files to Google Drive all at once, go to each of these folders on your Mac. Press the "Command" and "A" keys to select all files. Press "Command" and "C" keys to copy all of the selected files. Now go to your Google Drive>My Drive and press the "Command" and "V" keys to paste all of the files into Google Drive. Repeat this for each folder you want to move to Google.
    1. You can create individual folders in My Drive if you'd like to organize your files. 
  8. Google Drive will now start syncing your files up to Google. You can check the status of your sync by clicking the Google Drive File Stream icon in your task bar on the top of your screen. 
  9. Verify that your documents are backed up by going to the Google Drive web site and logging into your MyPanthers account. If you see them on the Google Drive website, then they have been backed up. 

Making Files Available Offline in Google Drive File Stream

In order to conserve hard drive space on your Mac, Google Drive File Stream does not store documents by default. When you click on a file, it downloads (or "streams") from Google onto your computer. When you close the file, it uploads back to Google. You’ll know a file or folder is “streaming” from Google when you see a blue-and-white cloud icon next to it. 

To make a file or folders always available offline, hold the Control key and click the document or folder. In the pop-up menu, go to Drive File Stream>Available Offline. You will now see a green check mark next to the file or folder, and it will always be available even without an internet connection. 

Microsoft OneDrive

Saving and Backing Up Documents to Microsoft OneDrive

Follow these steps below to back up your documents to Microsoft OneDrive. Once your documents are saved in OneDrive, we recommend always saving any new documents to OneDrive so that they are always backed up. 

  1. Install Microsoft OneDrive from Self Service. 
  2. Once OneDrive is installed, go to Finder>Applications>OneDrive and click on OneDrive
  3. A login window for Microsoft Office 365 will appear. Login to Office 365 using your @district16.org email and password. 
  4. Click Next on each window and accept the default settings. 
  5. You will now see the "OneDrive - Spring Lake Park Schools" folder in Finder on the left-hand sidebar. 
  6. To save documents to OneDrive, save them to the "OneDrive - Spring Lake Park Schools".
  7. To move documents to you OneDrive folder, check these common locations where documents are typically stored:
    1. Desktop
    2. Documents
    3. Downloads
    4. Movies
    5. Pictures
    6. Music
  8. Please note that these are the most common locations. You may have files saved in other locations on your Mac, and it's up to you to know where they are. 
  9. To move files to OneDrive all at once, go to each of these folders on your Mac. Press the "Command" and "A" keys to select all files. Press "Command" and "C" keys to copy all of the selected files. Now go to your OneDrive folder and press the "Command" and "V" keys to paste all of the files into OneDrive. Repeat this for each folder you want to move to Google.
    1. You can create individual folders in OneDrive if you'd like to organize your files. 
  10. OneDrive will now start syncing your files up to Office 365. You can check the status of your sync by clicking the OneDrive icon in your task bar on the top of your screen. 
  11. Verify that your documents are backed up by going to your Office 365 Portal and going to OneDrive. If you see them on the OneDrive website, then they have been backed up. 

Web Browser Bookmarks

Apple Safari

  1. Open Safari and then click on the File menu in the taskbar. Then scroll down to Export Bookmarks. You will then have the option to save your exported bookmarks as an HTML file. Save this to Google Drive or Microsoft OneDrive.
  2. To import your bookmarks, go to the File menu and Import From: Google Chrome, Firefox or the Bookmarks HTML File that is created when you export files from Safari. 

Google Chrome

  1. Open Chrome and then scroll to the Bookmarks menu on the task bar on the top of your screen.
  2. Select the Bookmarks Manager option. A new image showing all you your Bookmarks will appear. 
  3. On the far right you will see three dots, click on the dots and a new menu will appear. You can export or import your bookmarks from here. 

Mozilla Firefox

  1. Open Firefox and select Show All Bookmarks under the Bookmarks menu 
  2. Click on the star icon and you will see the options to export and import your bookmarks.